Administrative Supervisor

Workforce Group  |  Nigeria

Posted 24 Jan


Description

Our client, a leading organisation in the Oil & Gas industry is looking to hire an Administrative Supervisor who would be responsible for ensuring the provision of professional administrative services across the organisation, ensuring the maintenance of set quality standards. 


Principal Accountability

  1. Develop and implement a facility maintenance programme for the organisation in all locations, ensuring uniform quality standards across locations.
  2. Supervise the daily deliverables of the Admin team ensuring clarity in objectives and expected outcomes.
  3. Develop a framework for the management of guests at the organisation's offices and ensure the provision of professional front desk services.
  4. Oversee the provision of outsourced/ third party provided admin services, ensuring adherence to contract terms and SLAs.
  5. Provide inputs into and track the performance of the admin budget.
  6. Liaise with relevant government agencies, regulators, etc. that pertain to the office, fleet services, etc. keeping abreast of changes that will impact the organisation.
  7. Develop a framework for the management of all office equipment, ensuring proper maintenance and availability
  8. Manage the provision of travel support and protocol services to all employees and guests of the organisation.
  9. Manage the process for renewing rentals and subscriptions for offices, utilities, etc., ensuring no disruption by service providers
  10. Manage the process of making payments for charges, dues, etc. for offices, fleet and equipment, ensuring 100% compliance and zero fines.
  11. Provide periodic and ad hoc reports to management on the Admin unit’s activities.
  12. Provide leadership to admin staff ensuring that roles and responsibilities and performance parameters are clearly defined and communicated.

Requirements

The ideal candidate:

  • Must have be a graduate of Commerce, Economics, Marketing and Sales
  • Must have 5 years experience of professional experience with 2 years as a supervisor/ team lead.


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