Process Documentation Manager

Workforce Group  |  Lagos

Posted 13 Feb


Description

  • The process document manager is responsible for control, security, accessibility, and timeliness of organizational documents that may be used by/useful to more than one clients and employee, such as policies, procedures, guidelines, forms, templates, and training materials.
  • Development of all software documentation (i.e. Project, Product, Systems, users, system admin, process, software architectural, source codes, quality assurance, API documents);
  • Effective management of different types of documents required through the whole software development lifecycle (SDLC);
  • Standardize data and records through remediation as well as changing organizational policy;
  • Meeting with client to have understanding of business, products, ideas which will be turned to 
  • Liaising with clients to have adept understanding of business, ideas, product;
  • Professional communication of clients requirement to development team;
  • Proficient ability to translate clients requirement into documents;
  • Manage organizational documentation through the document life cycle;
  • Ensures that project/department milestones/goals are met and adhering to approved budgets;
  • Lead and implement document and records management systems, from initiation to end user delivery;
  • Analyze and improve overall query and storage systems;
  • Report on security, users, access, and data quality of documents and records;
  • Ensuring that all documentation meets the company’s needs and standards, as well as define and track all documentation metrics.
  • Ensure the security, accessibility, and proper distribution of organizational documents;
  • Ensure that internal controls are in place and are functional;
  • Plan and conduct meetings and presentations related to document management;
  • Maintain the integrity of working documents and update documentation when revised;
  • Maintain systems for document storage and retrieval, and help train employees and client on efficient system usage;
  • Ensure that organizational documents go through a documented and approved review-and-approval process before being stored

Requirements

  • Minimum of B.Sc. in Computer Science, Information Science or other related course;
  • Basic software development skills;
  • Efficient use of Visio and MS Project;
  • 3-5 years related work experience is highly required
  • Relevant Documentation certification within and outside Nigeria;
  • Must be detail-oriented and able to work with a high volume of documents in a fast-paced environment; highly organized and process-oriented;
  • Excellent oral and written communications skills to interact with all levels of stakeholder;
  • Excellent listening skills, and be able to handle multiple requests while detailing document activity;
  • Good teamwork player, close collaboration with customers and stakeholders, flexibility, and ability to quickly respond to changes;

Related Jobs

Internal Control Analyst

Total Exploration And Production Nigeria CPFA   |  Lagos

Total E&P Nigeria CPFA, a leading closed pension fund administrator managing the Total E&P Nigeria non-contributory pension fund, is looking to recruit an Internal Control Analyst.The ideal candidate will be tasked with the responsibility of monitoring internal control processes, as well as mitigating, detecting and eliminating fraud within the organisation.Other duties include the following:Ensure compliance with relevant policies, procedures and regulationsIncrease the operational efficiency of the CPFA and the FundImplement the company's internal control frameworkIdentify internal control gaps and deficienciesEvaluate adequacy of manual and automated business and financial controls and make any necessary revisions or additionsGather data for investigations and routinely perform detailed transaction reviews, testing and vouchingRecommend actions to provide continuous improvement and identify requirements to support the businessReport results of reviews, analyses & investigations to control owners and CPFA Management as requiredFollow-up on remediation plans, examination and audit recommendations to ensure timely implementationProvide support for and liaise with for external consultants, advisers, regulators, internal or external auditors during audits, business reviews and examinationsProvide in-house training to enhance operational efficiency, where possible, or recommend external trainings as appropriate

Posted 23 Feb

Mid Level

Telesales Supervisor

Nigerian Breweries   |  _

The Telesales Supervisors would work with the Contact Centre Lead (CCL) & the Contact Centre Manager to manage the day-to-day operation at the Contact Centre. He / She supervises a team of Telesales Agent calling on customers as assigned; sell NB products to them and follow up to ensure those products are delivered satisfactorily.RESPONSIBILITY To assist in the coordinating the day-to-day running of and the activities of team of Telesales Representatives / Agents at the Contact Centre – the Telesales activities of selling and Customer problem solving.Perform training, coaching, and leading Telesales representatives and as they provide support for customers.To drive achievement of service and sales targets, SLA’s and KPIs at the Centre continually. To ensure use of Telephone to achieving effective coverage to the assigned outlets and to sell all NB products to them, thereby increasing NB coverage of the market and achieve customer centric objectives.Guide Telesales representatives through difficult calls or issues, diffusing angry customers, and handling issues that cannot be fielded by telesales representativesDaily steering the frontline (STF) meeting by leading team meetings, develop presentations and talks to motivate and educate telesales representatives and supervisors.Work with the Contact Center Manager in identifying trends and establishing call center goals.Present reports and analyzing contact center data to improve processes and performance.Consistently evaluate the performance of telesales representatives, ensure discipline and corrective actions where necessary Taking on other tasks or projects to support employees, other managers, and call center operations.Provide leadership for telesales Agents by actively engaging and supporting them to ensure better performanceWork with Contact Centre Manager to implement Change Programs and Projects which impact the contact centreWork with Contact Centre Manager to carry out regular evaluation /assessment and develop a culture where training and development are part of the team, identifying actions and working with trainers to ensure the skills and knowledge are develop effectively.Identifying and instilling best practice, processes, systems and recommend continuous improvement idea for the centre.Regularly Reports weekly team activities to Contact Centre Manager. Assist CCM in coordinating set up and ensuring that all tools in use for working such as Quick Drinks (QD) are readily available and functioning at all times.Regular follow-through on all sales order generated by TSRs for prompt delivery to customers.Constantly liaising with respective Field Sales Team (STL, ASM, Fulfilment Agents to ensure all other created by the Agents are fulfilled timely and in-full (OTIF).Preparing and updating effective daily call plan for TSRs for a productive customer relationship management.Work closely with the various sales area team to ensure that customers are happy and satisfied at all times by providing prompt feedbacks from customers with a view to proffering solutions to their challenges.Monitor all calls to ensure that due process and quality standards are adhered to and intervene / correct TSR where necessary.Submit regular reports to management and seek new ideas and strategies to improve performance at the center

Posted 02 Feb

Mid Level